Bilingual Administrative Assistant – Scheduling & Records

Children's Rescue Fund; New York (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

The Children's Rescue Fund in New York, NY seeks an Administrative Office Clerk to perform clerical duties, scheduling, and serve as the first point of contact for the program.

The role requires bilingual English/Spanish, strong typing skills, discretion, and MS Office proficiency. Responsibilities include CARES system operations, filing, attendance tracking, supplies, and coordination across sites.

Qualifications

• High School diploma or GED required.
• Minimum of two years of secretarial/clerical experience.
• Bi-lingual English and Spanish.
• Typing 50 wpm; 200 wpm on word processing.
• Use good judgment and discretion with confidential information.
• Detail oriented, highly organized, able to work independently.
• Manage multiple priorities with strong follow-up skills.
• Excellent project, time, and presentations skills.
• Excellent oral and written communication with strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel, PowerPoint, and Adobe.

Responsibilities

• Handle all clerical duties including typing, filing, calendar maintenance, meeting schedules and phone communications.
• Utilize CARES system to complete facility bed management, admissions, discharges, transfers.
• Assist with facility billing, audits, reconciliation using DHS CARES.
• Prepare and complete reports.
• Maintain up-to-date filing system for the program.
• Maintain daily school attendance with DOE representation.
• Order supplies and track distribution.
• Assist staff with filing and related tasks.
• Perform other duties as assigned.

Skills

Exceptional telephone manners

Interpersonal skills

Positive attitude

Bilingual English/Spanish

Accurate typing

Discretion with confidential info

Detail oriented

Multitasking and prioritization

Project and time management

Oral and written communication

MS Office proficiency

Outlook, Excel, PowerPoint, Adobe

Education

High School Diploma or GED

Tools

MSOffice

Outlook

Excel

PowerPoint

Adobe

Job description

The Children's Rescue Fund in New York, NY seeks an Administrative Office Clerk to perform clerical duties, scheduling, and serve as the first point of contact for the program.

The role requires bilingual English/Spanish, strong typing skills, discretion, and MS Office proficiency. Responsibilities include CARES system operations, filing, attendance tracking, supplies, and coordination across sites.