Bilingual Administrative Assistant – Scheduling

Childrens Rescue Fund; New York (NY); On-site; USD 41,000 - 55,000; Full time

Job summary

The Children’s Rescue Fund in Bronx, NY, is seeking an administrative professional to support the Administration Office as the first point of contact, requiring exceptional telephone manners, interpersonal skills, and a positive attitude.

The role involves clerical tasks, CARES system duties for admissions and bed management, billing support, reporting, and filing. Proficiency in MS Office and bilingual English/Spanish are essential for success.

Qualifications

• High School Diploma or GED required.
• Minimum two years of secretarial/clerical experience.
• English and Spanish bilingual abilities required.
• Typing speed of 50 wpm; word processing at 200 strokes per minute.
• Ability to handle confidential information with good judgment and discretion.
• Detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple priorities with strong follow-up skills.
• Excellent project, time management, and presentation skills.
• Excellent verbal and written communication with strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate-advanced), PowerPoint, and Adobe.

Responsibilities

• Handle all clerical duties including typing, filing, calendar maintenance, and telephone communications.
• Utilize the DHS CARES system to manage facility bed admissions, discharges, and transfers.
• Assist with facility billing, audits, and reconciliation using CARES.
• Prepare and complete reports.
• Maintain up-to-date filing system for the program.
• Maintain daily school attendance with DOE involvement.
• Order supplies and track distribution.
• Assist staff with filing and related tasks.
• Perform other duties as assigned.

Skills

Typing 50 wpm

Bilingual English/Spanish

Interpersonal skills

Organizational skills

Time management

Multitasking

Oral and written communication

Attention to detail

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

The Children’s Rescue Fund in Bronx, NY, is seeking an administrative professional to support the Administration Office as the first point of contact, requiring exceptional telephone manners, interpersonal skills, and a positive attitude.

The role involves clerical tasks, CARES system duties for admissions and bed management, billing support, reporting, and filing. Proficiency in MS Office and bilingual English/Spanish are essential for success.