Bilingual Office Assistant - Data & Family Records

Children's Aid Society; New York (NY); Hybrid; USD 23,000 - 28,000; Full time

Job summary

Children's Aid Society is seeking an Office Assistant to support administrative operations within the Early Childhood Division, focusing on recordkeeping, data entry, and family engagement to ensure program compliance.

You will support the Leadership Team and Family Advocate, ensuring accurate records, timely data entry, and smooth daily office functions in alignment with Head Start standards and local regulations.

Qualifications

• High school diploma or GED; associate degree preferred.
• At least 2 years of related administrative or office support experience.
• Proficiency with Word, Excel, PowerPoint; experience with electronic data systems.
• Strong written and verbal communication.
• Bilingual English and Spanish.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Maintain accurate electronic and physical records.
• Provide front-line office support: calls, messages, greeting families.
• Maintain confidentiality of child, family, and program information.
• Assist with special projects and trainings as assigned.
• Support data management and attendance processes.

Skills

Bilingual English + Spanish

Strong communication

Detail-oriented

Time management

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Children's Aid Society is seeking an Office Assistant to support administrative operations within the Early Childhood Division, focusing on recordkeeping, data entry, and family engagement to ensure program compliance.

You will support the Leadership Team and Family Advocate, ensuring accurate records, timely data entry, and smooth daily office functions in alignment with Head Start standards and local regulations.