Bilingual Administrative Assistant — Property Management Support

GRS Management Associates Inc.; Town of Florida (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Generous Compensation

Optional Wellness Benefits

401K Retirement Plan

Generous Paid Time Off

Employee Referral Bonus

Job summary

GRS Management Associates Inc. in Boynton Beach, FL is seeking an Administrative Assistant to provide comprehensive support to residents and the management team. You will handle work orders, resident applications, and board materials, while maintaining records with accuracy and professionalism.

Ideal candidates are highly organized, detail-oriented, and possess strong written and verbal communication. Proficiency in Microsoft Office and a willingness to learn new software will help you succeed

Qualifications

• Bilingual is a plus.
• Excellent verbal and written communication.
• Strong interpersonal skills—patient, tactful and approachable.
• Highly organized and able to manage multiple tasks with efficiency.
• Proficient in Microsoft Office; light Excel experience may be needed.
• Comfortable learning new software systems.
• Previous experience in property management support a plus.
• Able to prioritize daily tasks.
• Conflict resolution and de-escalation techniques.

Responsibilities

• Process work orders, violation letters and ACC approvals
• Process association new resident applications
• Collaborate with the Association manager to ensure all community records are accurate and up to date in our system
• Respond to resident issues, complaints with professionalism and positive attitude
• Prepare and organize monthly Board meeting packets, annual meeting notices, and budget meeting documents
• Manage multiple priorities and deadlines with strong attention to detail
• Maintain high level of communication and professionalism with internal and external contacts

Skills

Verbal communication

Written communication

Interpersonal skills

Highly organized

Microsoft Office

Excel basics

Software aptitude

Property management

Task prioritization

Conflict resolution

Bilingual

Tools

Microsoft Office

Excel

Job description

GRS Management Associates Inc. in Boynton Beach, FL is seeking an Administrative Assistant to provide comprehensive support to residents and the management team. You will handle work orders, resident applications, and board materials, while maintaining records with accuracy and professionalism.

Ideal candidates are highly organized, detail-oriented, and possess strong written and verbal communication. Proficiency in Microsoft Office and a willingness to learn new software will help you succeed