Community Property Coordinator

GRS Community Management; Wimauma (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

GRS Community Management is seeking an Assistant Property Manager to support the lead Property Manager in a residential community in Florida. You will handle lease, purchase, and architectural applications, respond to owner issues, schedule repairs, and monitor work orders.

You will also engage residents, assist with inspections, and help maintain compliance with governing documents and insurance programs. Strong communication and organizational skills are essential for daily coordination.

Qualifications

• 2–3 years of administrative experience in property management or customer service.
• Familiarity with CINC property management software is a plus.
• LCAM certification is required.
• Associate or bachelor’s degree in business or management preferred.

Responsibilities

• Assist the Property Manager in preparing documentation for community meetings.
• Maintain positive communication with residents, vendors, and board members in the manager's absence.
• Ensure compliance with insurance programs for each property, in collaboration with the broker.
• Provide recommendations on community operations and governance.
• Maintain the Association's Fact Sheet in CINC with current contracts and governing docs.
• Prepare and deliver periodic management reports for Board meetings.
• Assist with maintaining compliance with applicable laws and governing documents.
• Maintain an up-to-date Policy Manual for the community.
• Assist with emergency procedures and resident communications.
• Manage the Work Order system and respond to resident requests.
• Support ACCs in timely responses to resident improvement requests.
• Document incidents and assist with after-hours issue handling.
• Welcome new homeowners and explain policies to them.
• Process lease, purchase, and architectural applications.
• Respond to inquiries and complaints from residents promptly.
• Conduct regular property inspections for upkeep.
• Schedule and oversee repairs and maintenance; monitor work orders.
• Respond to emergency maintenance or after-hours calls.
• Keep accurate records for the association and owner files.
• Assist with inspections of common areas and biweekly violation reporting.

Skills

Organizational skills

Association rules

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Communication skills

Time management

Independent work

Education

High school diploma or GED

Associate or bachelor’s degree in business or management

LCAM certification

Tools

CINC

Job description

GRS Community Management is seeking an Assistant Property Manager to support the lead Property Manager in a residential community in Florida. You will handle lease, purchase, and architectural applications, respond to owner issues, schedule repairs, and monitor work orders.

You will also engage residents, assist with inspections, and help maintain compliance with governing documents and insurance programs. Strong communication and organizational skills are essential for daily coordination.