Property Administrative Specialist (Bilingual)

FirstService Residential; Miami (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

FirstService Residential in Miami, FL is seeking an Administrative Assistant to provide a broad range of administrative and staff support services for the property management association. The role includes preparing operating reports, managing resident information, and handling invoices and purchasing with a strong emphasis on customer service.

The position requires an associates degree in business preferred, 3–5 years of related experience, and bilingual proficiency.

Qualifications

• Associates degree in business preferred or equivalent combination of education and experience.
• Three to five+ years of related work experience.
• Computer literacy: intermediate proficiency in Microsoft Windows software.
• Strong administrative background required.
• Excellent interpersonal, office management and communications skills.
• Self-starter with strong communication and customer service abilities.

Responsibilities

• Coordinates collection and preparation of operating reports (time and attendance, terminations, new hires).
• Answers the telephone and handles messages courteously and promptly.
• Prepares management and committee reports and board meeting notices.
• Maintains resident information in the database and provides it to managers and board.
• Maintains insurance records and processes invoices and purchasing procedures.
• Sets up meetings for Board approvals and updates memos and policies.
• Follows safety procedures and can work extended hours, including weekends.

Skills

Administrative background

Customer service

Interpersonal skills

Telephone skills

Microsoft Windows

Education

Associates degree in business preferred

Job description

FirstService Residential in Miami, FL is seeking an Administrative Assistant to provide a broad range of administrative and staff support services for the property management association. The role includes preparing operating reports, managing resident information, and handling invoices and purchasing with a strong emphasis on customer service.

The position requires an associates degree in business preferred, 3–5 years of related experience, and bilingual proficiency.