Executive Assistant Property Management

Ultimate Staffing; Town of Florida (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

A leading staffing agency is seeking an experienced Executive Assistant to support the General Manager in New York. This pivotal role requires expertise in organizing, communicating, and managing confidential information effectively. You'll be responsible for assisting with scheduling, document preparation, and liaising with stakeholders. Strong proficiency in Microsoft Office is essential, and previous experience in related fields like property management or hospitality is preferred. Competitive salary offered between $55,000 and $60,000, with a full-time, on-site work requirement.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative professional.
• Strong written and verbal communication skills.
• Demonstrated ability to multitask and prioritize.

Responsibilities

• Provide direct administrative support to the General Manager.
• Serve as a professional point of contact for board members.
• Maintain organized filing systems and assist with project coordination.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Microsoft Office proficiency

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Overview

We are seeking a highly skilled and experienced Executive Assistant to serve as the right-hand to the General Manager. This is a pivotal administrative role that requires exceptional organizational skills, excellent communication abilities, and the professionalism to interact confidently with board members, residents, vendors, and internal stakeholders.

Position Details

• Salary Range: $55,000-$60,000
• Reports to: General Manager
• Location: Boca Raton, FL
• Employment Type: Full-time, on-site

Responsibilities

• Executive Support
  • Provide direct administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and task prioritization.
  • Draft and prepare high‑quality correspondence, reports, presentations, and meeting materials.
  • Manage incoming communications and act as a reliable liaison on behalf of the GM.
• Communication & Relationship Management
  • Serve as a professional point of contact for board members, residents, vendors, and internal colleagues.
  • Handle inquiries, requests, and issues with tact, discretion, and sound judgment.
  • Support preparation and execution of board meetings, community meetings, and executive briefings.
• Administrative Operations
  • Maintain organized filing systems (digital and physical).
  • Process documents, invoices, and reports with accuracy and timeliness.
  • Assist with project coordination, deadlines, and operational follow‑through.
  • Track key action items and ensure the GM is prepared for upcoming commitments.
• Document & Data Management
  • Create and manage spreadsheets, reports, and tracking tools using Excel.
  • Maintain records, logs, and documentation required by leadership.

Qualifications

• Required
  • Proven experience as an Executive Assistant or senior-level administrative professional.
  • Advanced proficiency in Microsoft Office, especially Outlook, Word, and Excel.
  • Strong written and verbal communication skills.
  • Demonstrated ability to multitask, prioritize, and work independently.
  • Professional demeanor, confidentiality, and sound judgment.
  • Experience interacting with executives, board members, and customers.
• Preferred
  • Previous experience in property management, real estate, hospitality, or a similar operational environment.

Assessments Required

To ensure strong capability, candidates will be asked to complete:

• Microsoft Word assessment
• Microsoft Excel assessment
• Administrative skills assessment

Notes

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.