Assistant Property Manager: Resident-Centric Team

GRS Management Associates Inc.; Wimauma (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

GRS Management Associates Inc. is seeking an Assistant Property Manager to support the lead Property Manager in a residential Florida community.

Responsibilities include processing lease, purchase, and architectural applications, addressing owner issues, scheduling maintenance, and creating and monitoring work orders. The role requires strong organizational skills, knowledge of association rules, and proficiency with Microsoft Outlook, Teams, Word, and Excel.

Qualifications

• Strong organizational skills and attention to detail.
• Knowledge of association rules and regulations.
• Proficiency in Microsoft Outlook, Teams, Word & Excel.
• Excellent communication skills for customer-centric environment.
• Ability to work independently and with a team.
• Effective time management.

Responsibilities

• Assist the Property Manager in preparing documentation for community-related meetings.
• Maintain positive communication with residents, vendors, and board members in absence of PM.
• Ensure compliance with insurance programs for each property with PM and broker.
• Provide recommendations to PM regarding operations and governance.
• Maintain the Association’s Fact Sheet in CINC with current contracts and documents.
• Prepare and deliver periodic management reports for Board meetings.
• Assist with inspections and ensure compliance with statutes and governing documents.
• Maintain up-to-date Policy Manual for the community.
• Assist with emergency procedures and resident communications.
• Manage Work Order system for timely resident requests.
• Support ACCs by timely responses to improvement requests.
• Address incidents, complete incident reports, and support Community events.
• Welcome new homeowners and explain policies and procedures.
• Process lease, purchase, and architectural applications efficiently.
• Respond to inquiries, requests, and complaints from residents.
• Conduct regular property inspections and oversee repairs.

Skills

Organization

Association rules

MS Office

Communication

Time management

Independent work

Education

LCAM certification

Bachelor’s or Associate degree (business/management)

High school diploma or GED

Tools

CINC

Job description

GRS Management Associates Inc. is seeking an Assistant Property Manager to support the lead Property Manager in a residential Florida community.

Responsibilities include processing lease, purchase, and architectural applications, addressing owner issues, scheduling maintenance, and creating and monitoring work orders. The role requires strong organizational skills, knowledge of association rules, and proficiency with Microsoft Outlook, Teams, Word, and Excel.