Bilingual Administrative Assistant - Property Operations

FirstService Residential; Miami (FL); On-site; USD 53,583,000 - 72,495,000; Full time

Benefits offered by this job

Full benefits

401k with match

Paid holidays

PTO

Job summary

FirstService Residential is seeking an Administrative Assistant to provide wide-ranging administrative support for property management and association operations in Miami. The role includes payroll assistance, budget prep, records control, and board/committee communications.

Responsibilities cover reporting, invoices, vendor records, mail handling, and coordinating board meetings. Bilingual capability is required; this is a full-time position with competitive benefits.

Qualifications

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Responsibilities

• Coordinate operating reports and new hires.
• Answer phones courteously and manage messages.
• Prepare management and committee reports for review.
• Maintain resident information in databases monthly.
• Manage insurance certificates and records.
• Handle invoices and purchasing alongside PM tasks.
• Schedule Board meetings and distribute notices.
• Keep policies and memos updated.

Skills

Administrative experience

Customer service

Interpersonal skills

Bilingual

Education

Associate's degree in business

Tools

Microsoft Windows

Job description

FirstService Residential is seeking an Administrative Assistant to provide wide-ranging administrative support for property management and association operations in Miami. The role includes payroll assistance, budget prep, records control, and board/committee communications.

Responsibilities cover reporting, invoices, vendor records, mail handling, and coordinating board meetings. Bilingual capability is required; this is a full-time position with competitive benefits.