Administrative Assistant

CCS Facility Services; Phoenix (AZ); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

CCS Facility Services is seeking an Administrative Assistant to maintain an organized office, manage supplies, and coordinate logistics in a fast-paced environment. The role involves liaison duties between staff, clients, and partners, as well as scheduling meetings and handling communications.

The ideal candidate has 2+ years in an administrative role, fluent English and Spanish, budgeting familiarity, and strong Microsoft Office skills.

Formación

• 2+ years of experience as Administrative Assistant or in a similar role.
• Fluency in English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multi-tasking abilities.
• Attention to detail and accuracy.
• Ability to collaborate in a fast-paced environment.

Responsabilidades

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Conocimientos

Bilingual English/Spanish

Data entry

Communication skills

Organizational skills

Multi-tasking

Team collaboration

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Descripción del empleo

Key Responsibilities:

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications:

• 2 plus years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and communication skills
• Strong organizational and multi-tasking skills
• Strong attention to detail
• Ability to collaborate in a fast-paced environment.
• High school diploma or equivalent
• Must be 18 years of age or older.

CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.

A few added bonuses:

• Competitive pay and benefits package.
• Opportunities for professional development and advancement.
• Dynamic and collaborative work environment.
• Be a part of a growing company’s success.