Bilingual Administrative Assistant II (Spanish)

Aspiranet.org; Bakersfield (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits

Supportive environment

Work-life balance

Job summary

Aspiranet in Bakersfield, CA is seeking an Administrative Assistant II to provide general program administrative support, front office duties, and maintain multiple databases.

You will handle reimbursements, vendor invoices, HR onboarding/offboarding tasks, and generate timely reports while upholding HIPAA confidentiality and professional boundaries. Two years of clerical experience and proficiency in Microsoft Office are required; driving and DOJ clearance may be needed.

Qualifications

• A minimum of two years’ experience in clerical and business office operations.
• Proficient in Microsoft Office Suite; Outlook, Word, Excel.

Responsibilities

• Provide general reception for the office.
• Manage petty cash account.
• Reconcile petty cash account.
• Process fiscal fund requests and reconciliations.
• Code and submit all reimbursements and vendor invoices.
• Manage in-coming and outgoing mail.
• Inventory and purchase all office supplies.
• Produce meeting minutes and correspondence.
• Complete Administrative tasks related to on-boarding and off-boarding.
• Complete administrative tasks related to on-going Human Resource processes.
• Prepare safety meeting materials for monthly safety meeting
• Complete annual archiving
• Scan and copy.
• Clean and stock office supplies.
• Schedule and maintain conference/meeting room calendars and meeting space appearance.
• Generate accurate and timely database reports.
• Serve as local technical support related to agency equipment.
• Complete personal administrative paperwork.
• Prepare clear, concise written reports and summaries.
• Comprehend and follow directions.
• Clearly convey instructions to others.
• Demonstrate sensitivity and responsiveness to cultural differences.
• Maintain appropriate professional boundary areas with staff, partners, clients and community resources.
• Maintain client and employee confidentiality per HIPAA, and other confidentiality laws.
• Model Aspiranet’s values, represent the agency in a professional manner, and abide by the agency’s Professional Code of Ethics.
• Perform additional duties as assigned by the Core Program Director.

Skills

Clerical experience

Multitasking

Communication

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Aspiranet in Bakersfield, CA is seeking an Administrative Assistant II to provide general program administrative support, front office duties, and maintain multiple databases.

You will handle reimbursements, vendor invoices, HR onboarding/offboarding tasks, and generate timely reports while upholding HIPAA confidentiality and professional boundaries. Two years of clerical experience and proficiency in Microsoft Office are required; driving and DOJ clearance may be needed.