Bilingual Administrative Assistant & Front Desk Specialist

Dutech Systems; Tewksbury (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Dutech Systems is seeking a detail-oriented Bilingual Administrative Assistant to support daily office operations and front desk duties in a fast-paced environment. You will greet visitors, handle calls, manage records, and assist with clerical tasks using Word and Excel.

Fluency in English and Spanish is required, along with strong organizational skills and confidentiality. Ideal candidates have 3+ years of office experience, proficiency in Microsoft Office, and the ability to lift up to 35

Qualifications

• Fluent in English and Spanish, written and spoken.
• Minimum 3 years of office/administrative experience or equivalent.
• At least 2 years in an administrative assistant or receptionist role.
• Strong proficiency with Microsoft Word and Microsoft Excel.
• Ability to maintain accurate records and manage filing systems.
• Excellent verbal and written communication skills.
• Attention to detail and strong organizational skills.
• Ability to follow written and verbal instructions and handle confidential information.
• Ability to work in a fast-paced, front-facing office environment.
• Ability to lift up to 35 pounds when necessary.

Responsibilities

• Greet and assist visitors and members in a professional and courteous manner.
• Answer and direct incoming phone calls and provide routine information regarding agency services.
• Prepare correspondence, reports, and standardized forms using Microsoft Word and Microsoft Excel.
• Receive, open, date stamp, and distribute incoming mail, packages, and messages.
• Scan and index documents into the OpenText Captiva system.
• Maintain and organize files according to established classification systems.
• Retrieve and distribute records such as correspondence, applications, and verification documents.
• Enter and update information in logs, spreadsheets, and internal systems.
• Operate standard office equipment including copiers, printers, fax machines, postage machines, and telephones.
• Assist with scheduling appointments, meetings, and office communications.
• Maintain daily activity logs and support workflow coordination.
• Track office supply inventory and submit requisitions when needed.
• Compile data for internal reports and administrative records.
• Support team operations and assist with special assignments as required.

Skills

Administrative Support

Bilingual English/Spanish

Customer Service

Data Entry

Document Management

Office Operations

Filing & Records Management

Scheduling

Communication

Microsoft Office

Tools

OpenText Captiva

Microsoft Word

Microsoft Excel

Job description

Dutech Systems is seeking a detail-oriented Bilingual Administrative Assistant to support daily office operations and front desk duties in a fast-paced environment. You will greet visitors, handle calls, manage records, and assist with clerical tasks using Word and Excel.

Fluency in English and Spanish is required, along with strong organizational skills and confidentiality. Ideal candidates have 3+ years of office experience, proficiency in Microsoft Office, and the ability to lift up to 35