Bilingual Administrative Assistant - Front Desk & Data Entry

Human Options, Inc.; Irvine (CA); On-site; USD 77,366,000 - 83,097,000; Full time

Job summary

Human Options is seeking an Administrative Assistant to join our Irvine, CA team. The role involves greeting visitors, data entry, and supporting grant reporting, with responsibilities spanning client intake scheduling for PEP, legal advocacy, and clinical services.

You will help manage waitlists, process inquiries, and assist with ECM data entry and reporting. The ideal candidate has an Associate degree or equivalent experience, is bilingual in English and Spanish, and brings strong

Qualifications

• Associate degree or commensurate work experience required.
• Bilingual English and Spanish required.
• One year of data entry experience required.
• Excellent written and verbal communication skills.
• Ability to analyze and input data with accuracy.
• Familiarity with domestic violence services a plus.
• Proficient in MS Office and database entry.

Responsibilities

• Receive visitors at the front desk and direct inquiries.
• Perform data entry and assist in grant reporting.
• Manage waitlists and schedule intakes for PEP, Legal Advocacy, and Clinical services.
• Monitor calls and emails; respond to inquiries.
• Prepare monthly program reports and reconcile expenses.

Skills

Bilingual English and Spanish

Excellent written and verbal comms

Data entry accuracy

Data entry experience

Education

Associate degree or commensurate experience

Tools

Microsoft Office (Outlook, Word, Excel)

Database entry/report generation

Job description

Human Options is seeking an Administrative Assistant to join our Irvine, CA team. The role involves greeting visitors, data entry, and supporting grant reporting, with responsibilities spanning client intake scheduling for PEP, legal advocacy, and clinical services.

You will help manage waitlists, process inquiries, and assist with ECM data entry and reporting. The ideal candidate has an Associate degree or equivalent experience, is bilingual in English and Spanish, and brings strong