Bilingual Administrative Specialist (English/Spanish)

Emprime Solutions; Bayonne (NJ); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

401(k)

Advancement opportunities

Paid time off

Training & development

Job summary

Emprime Solutions in Bayonne, NJ is seeking a highly organized Administrative Assistant to support operations, HR, and client communications. This role coordinates onboarding, payroll-related tasks in ADP, and scheduling via Jobber to keep teams and clients aligned.

You will handle invoicing, reporting, database entry, and file management, while translating documents and facilitating bilingual communication (Spanish/English). A fast-paced, professional environment awaits.

Qualifications

• Bilingual English/Spanish (spoken and written) is required.
• Minimum 2 years of administrative support or office management experience.
• Strong written and verbal communication skills.
• Working knowledge of ADP, HR practices, and basic payroll.
• Experience with Jobber or similar scheduling/invoicing software is a plus.
• Excellent customer service and professional phone/email etiquette.
• Proficient with Microsoft Office Suite and Google Workspace.
• Highly organized with multitasking and deadline-driven abilities.
• Discretion with confidential information.

Responsibilities

• Provide administrative and clerical support across departments.
• Handle employee onboarding, HR documentation, and payroll processing in ADP.
• Manage job scheduling and dispatching through Jobber.
• Process and track invoices, purchase orders, and vendor payments.
• Communicate with clients via phone and email in a professional manner.
• Assist with reporting, database entry, and file management.
• Translate documents and support bilingual communication (Spanish/English).
• Support day-to-day office tasks to keep operations running smoothly.

Skills

Bilingual English/Spanish

Strong written and verbal comms

Administrative support experience

Tools

ADP

Jobber

Microsoft Office

Google Workspace

Job description

Emprime Solutions in Bayonne, NJ is seeking a highly organized Administrative Assistant to support operations, HR, and client communications. This role coordinates onboarding, payroll-related tasks in ADP, and scheduling via Jobber to keep teams and clients aligned.

You will handle invoicing, reporting, database entry, and file management, while translating documents and facilitating bilingual communication (Spanish/English). A fast-paced, professional environment awaits.