Bilingual Administrative Assistant – Early Intervention

Achieve Beyond; City of White Plains (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with employer match

Paid time off and holidays

Disability coverage and life insurance

Educational reimbursement and referral

Job summary

Achieve Beyond is seeking a Bilingual Spanish Administrative Assistant to support children and families in the Early Intervention Program. You will ensure child records are accurate, complete, and compliant with state and county requirements, while maintaining electronic and hard-copy records and supporting front desk duties.

The ideal candidate is highly organized, detail-oriented, bilingual in Spanish, and passionate about helping families navigate services that improve children's lives.

Qualifications

• Bilingual Spanish/English required.
• 2+ years of office administration or similar experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written, verbal, and presentation skills.
• Strong attention to detail and follow-up skills.
• Ability to multitask and manage competing priorities.
• Strong relationship-building skills; communicate effectively across all levels.
• Demonstrated adaptability and ability to manage change.
• Resilient and solution-oriented.

Responsibilities

• Maintain accurate and up-to-date electronic and hard-copy child records for the Early Intervention Program.
• Ensure all child files comply with state, county, and program documentation requirements.
• Utilize databases, electronic systems, and shared platforms to track and update required child documentation.
• Monitor and follow up on start dates, progress reports, and outstanding documentation to ensure timely compliance.
• Process and complete requests for records and outside documentation in a timely and confidential manner.
• Enter and manage data accurately while maintaining high standards of quality and attention to detail.
• Provide front desk coverage including greeting visitors and assisting with incoming phone calls.
• Communicate with families in English and Spanish, providing information, support, and guidance regarding the Early Intervention process.
• Collaborate with Service Coordinators, providers, and internal teams for smooth communication and efficient case management.
• Assist with resolving billing and documentation issues as needed.
• Support general office operations, including inventory management and ordering office supplies.

Skills

Bilingual Spanish/English

Excellent written/verbal/presentation

Attention to detail

Multitask / manage priorities

Relationship-building

Communication across levels

Tools

Microsoft Office

Job description

Achieve Beyond is seeking a Bilingual Spanish Administrative Assistant to support children and families in the Early Intervention Program. You will ensure child records are accurate, complete, and compliant with state and county requirements, while maintaining electronic and hard-copy records and supporting front desk duties.

The ideal candidate is highly organized, detail-oriented, bilingual in Spanish, and passionate about helping families navigate services that improve children's lives.