Bilingual Administrative Assistant - Data & Scheduling

Ccs-Facility-Services-8; Milwaukee (WI); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Competitive pay and benefits

Professional development opportunities

Dynamic and collaborative work环境

Job summary

CCS Facility Services is seeking a proactive Administrative Assistant to support the office operations in Milwaukee. The role requires excellent organization, communication, and multitasking skills in a fast-paced environment.

The candidate will assist with scheduling, document preparation, data entry, and interdepartmental coordination, contributing to a collaborative and passionate team focused on service excellence.

Qualifications

• 2+ years of Administrative Assistant experience.
• Fluency in English and Spanish required.
• Proficient in Microsoft Office; strong written and verbal communication.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling calls, emails, and inquiries.
• Assist in scheduling appointments, meetings, and events, ensuring logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations with high accuracy.
• Manage data entry tasks, maintaining up-to-date records in databases and spreadsheets.
• Collaborate with teams to provide administrative support as needed; prepare meeting materials and minutes.

Skills

Bilingual English/Spanish

Microsoft Office

Data entry

Scheduling

Education

High school diploma or equivalent

Tools

Office software

Job description

CCS Facility Services is seeking a proactive Administrative Assistant to support the office operations in Milwaukee. The role requires excellent organization, communication, and multitasking skills in a fast-paced environment.

The candidate will assist with scheduling, document preparation, data entry, and interdepartmental coordination, contributing to a collaborative and passionate team focused on service excellence.