Bilingual Administrative & Meetings Coordinator

Jobtailor; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Milwaukee is seeking an Administrative Assistant to support daily office operations and cross-functional teams. You will manage supplies, coordinate meetings, handle inquiries, and prepare documents to support client and partner communications.

The role requires bilingual English and Spanish, strong organization, and data-entry accuracy, with experience using Microsoft Office in a fast-paced environment.

Qualifications

• 2+ years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Maintain a well-organised and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated.
• Prepare, edit, and proofread documents, reports, and presentations.
• Manage data entry tasks and maintain accurate records in databases and spreadsheets.
• Collaborate with various teams, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and organise and coordinate team meetings.

Skills

Bilingual English & Spanish

MS Office Proficiency

Data Entry

Organizational Skills

Communication Skills

Team Collaboration

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Jobtailor in Milwaukee is seeking an Administrative Assistant to support daily office operations and cross-functional teams. You will manage supplies, coordinate meetings, handle inquiries, and prepare documents to support client and partner communications.

The role requires bilingual English and Spanish, strong organization, and data-entry accuracy, with experience using Microsoft Office in a fast-paced environment.