Bilingual Administrative Assistant - Community Programs

Acacia Network; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Holidays

Work-life balance

Job summary

Acacia Network is seeking an Administrative Assistant to support the Program Director and coordinate office operations. The role involves a wide range of administrative duties to ensure efficiency, accuracy in documentation, and timely reporting within a bilingual, community-focused nonprofit environment in New York.

The ideal candidate will have a minimum of 3 years in administration, strong organizational skills, and a commitment to cultural diversity.

Qualifications

• 3+ years of administrative experience is required.
• High School Diploma is required, BA preferred.
• Must be team oriented with a positive attitude and flexible.
• Ability to multi-task with strong organizational skills.
• Excellent interpersonal, verbal and written communication.
• Commitment to cultural diversity and sensitivity.
• Professional demeanor under pressure and a sense of urgency.

Responsibilities

• Ensure the office runs smoothly and supports the Program Director.
• Coordinate day-to-day operations of the behavioral health services.
• Assist with scheduling to ensure optimal staffing during facility hours.
• Schedule cases, meetings and conferences and assign rooms for healthcare providers.
• Ensure pre-admission documentation for new clinical referrals is accurate.
• Maintain charts, files and administrative records.
• Provide reports, records and statistics as required by the program.
• Order and maintain office supplies, forms and equipment.
• Maintain mail delivery system and ensure regulatory compliance.
• Perform other related duties as required.

Skills

Administrative experience

Teamwork

Multi-tasking

Communication skills

Organizational skills

Education

High School Diploma

BA preferred

Job description

Acacia Network is seeking an Administrative Assistant to support the Program Director and coordinate office operations. The role involves a wide range of administrative duties to ensure efficiency, accuracy in documentation, and timely reporting within a bilingual, community-focused nonprofit environment in New York.

The ideal candidate will have a minimum of 3 years in administration, strong organizational skills, and a commitment to cultural diversity.