Administrative Assistant — Community Services & Outreach

Acacia Network; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Acacia Network is seeking an Administrative Assistant in Brooklyn, NY. The role supports the Director’s office and multiple departments, handling calls, mail, and project-based tasks to maintain smooth operations.

Regular full-time position with competitive benefits in a community-focused nonprofit. The ideal candidate has a High School Diploma or GED and 1+ years of relevant experience, with strong communication, organization, and cultural sensitivity.

Qualifications

• High School Diploma or GED is required.
• 1+ years of relevant experience as Administrative Assistant is preferred.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Must be able to multi-task with strong organization skills.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

Responsibilities

• Accepts incoming and outgoing calls, maintain accurate messages, and disseminates messages as needed.
• Sort and deliver mail.
• Reroutes, transmits, or delivers reports to all departments.
• Acts as directed by Director’s office in providing support and communication between the Director’s office and other departments within the facility.
• Provides assistance to the Director in special assigned projects.
• Accepts and perform temporary or long-term assignments to integrated outpatient program within the facility as required by the Director.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment.
• Consult with department supervisors concerning the operation of the integrated outpatient program to assist in eliminating/ correction problem areas and/or improvement of services.

Skills

Interpersonal skills

Time management

Verbal and written communication

Diplomacy

Education

High School Diploma or GED

Job description

Acacia Network is seeking an Administrative Assistant in Brooklyn, NY. The role supports the Director’s office and multiple departments, handling calls, mail, and project-based tasks to maintain smooth operations.

Regular full-time position with competitive benefits in a community-focused nonprofit. The ideal candidate has a High School Diploma or GED and 1+ years of relevant experience, with strong communication, organization, and cultural sensitivity.