Administrative Assistant

Acacia Network; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Holidays

Work-life balance

Job summary

Acacia Network is seeking an Administrative Assistant to support the Program Director and coordinate office operations. The role involves a wide range of administrative duties to ensure efficiency, accuracy in documentation, and timely reporting within a bilingual, community-focused nonprofit environment in New York.

The ideal candidate will have a minimum of 3 years in administration, strong organizational skills, and a commitment to cultural diversity.

Qualifications

• 3+ years of administrative experience is required.
• High School Diploma is required, BA preferred.
• Must be team oriented with a positive attitude and flexible.
• Ability to multi-task with strong organizational skills.
• Excellent interpersonal, verbal and written communication.
• Commitment to cultural diversity and sensitivity.
• Professional demeanor under pressure and a sense of urgency.

Responsibilities

• Ensure the office runs smoothly and supports the Program Director.
• Coordinate day-to-day operations of the behavioral health services.
• Assist with scheduling to ensure optimal staffing during facility hours.
• Schedule cases, meetings and conferences and assign rooms for healthcare providers.
• Ensure pre-admission documentation for new clinical referrals is accurate.
• Maintain charts, files and administrative records.
• Provide reports, records and statistics as required by the program.
• Order and maintain office supplies, forms and equipment.
• Maintain mail delivery system and ensure regulatory compliance.
• Perform other related duties as required.

Skills

Administrative experience

Teamwork

Multi-tasking

Communication skills

Organizational skills

Education

High School Diploma

BA preferred

Job description

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization.

KEY ESSENTIAL FUNCTION

• Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director. Providing a wide range of administrative duties to the Director.
• Connect with MIS for needed support from staff.
• Coordinates the day to day operations of the behavioral health services.
• Assists with scheduling to ensure optimal staffing during facility operation hours.
• Assists with the scheduling of cases, meeting and conferences and the assignment of rooms for health care providers.
• Assists and ensure the pre-admission documentation for all new clinical referrals are completed with accuracy.
• Maintains all charts, files and administrative records.
• Provides necessary reports, records, and statistics as by the program.
• Orders and maintains all office supplies, forms and equipment.
• Maintains the mail delivery system.
• Maintains that the facility stays in compliance with all Federal and State regulatory agencies regulations and guidelines as well as maintain all organization policy and procedures.
• Performs other related duties as required

REQUIREMENTS

• 3+ years previous relevant experience in Administrative required.
• High School Diploma required, BA preferred.
• Must be team oriented and possess a positive attitude with a willingness to be flexible and helpful.
• Must be able to multi-task with strong organizational skills.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure, and operate with keen sense of urgency and commitment to quality.

WHY JOIN US?

Acacia Network providesa comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.