Administrative Assistant

Acacia Network; New York (NY); On-site; USD 28,000 - 40,000; Full time

Job summary

Acacia Network is seeking an Administrative Assistant in Brooklyn, NY. The role supports the Director’s office and multiple departments, handling calls, mail, and project-based tasks to maintain smooth operations.

Regular full-time position with competitive benefits in a community-focused nonprofit. The ideal candidate has a High School Diploma or GED and 1+ years of relevant experience, with strong communication, organization, and cultural sensitivity.

Qualifications

• High School Diploma or GED is required.
• 1+ years of relevant experience as Administrative Assistant is preferred.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Must be able to multi-task with strong organization skills.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

Responsibilities

• Accepts incoming and outgoing calls, maintain accurate messages, and disseminates messages as needed.
• Sort and deliver mail.
• Reroutes, transmits, or delivers reports to all departments.
• Acts as directed by Director’s office in providing support and communication between the Director’s office and other departments within the facility.
• Provides assistance to the Director in special assigned projects.
• Accepts and perform temporary or long-term assignments to integrated outpatient program within the facility as required by the Director.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment.
• Consult with department supervisors concerning the operation of the integrated outpatient program to assist in eliminating/ correction problem areas and/or improvement of services.

Skills

Interpersonal skills

Time management

Verbal and written communication

Diplomacy

Education

High School Diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full-Time Brooklyn, NY, US

Salary Range: $24.90 To $24.90 Hourly

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

KEY ESSENTIALS FUNCTIONS

• Accepts incoming and outgoing calls, maintain accurate messages, and disseminates messages as needed.
• Sort and deliver mail.
• Reroutes, transmits, or delivers reports to all departments.
• Acts as directed by Director’s office in providing support and communication between the Director’s office and other departments within the facility.
• Provides assistance to the Director in special assigned projects.
• Accepts and perform temporary or long-term assignments to integrated outpatient program within the facility as required by the Director.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment.
• Consult with department supervisors concerning the operation of the integrated outpatient program to assist in eliminating/ correction problem areas and/or improvement of services. Report such findings/ solutions to the Director.

REQUIREMENTS

• High School Diploma or GED, required
• 1 + years previous relevant experience in Administrative Assistant, preferred
• Ability to use business acumen to exercise good judgment and decision-making
• Ability to deal with sensitive issues with diplomacy and discretion
• Must be able to multi task with strong organization skills
• Excellent interpersonal skills and able to communicate both verbally and in written form
• Commitment to cultural diversity and sensitivity
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality

WHY JOIN US?

Acacia Network providesa comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.