Bilingual Admin Coordinator — Onsite Office & Exec Support

Garney; Nashville (TN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Free health, dental, vision plans

401(k) plan with match

Weekly paychecks

Paid time off

8 paid holidays

HSA with contributions

Life insurance

Disability policy

Legal/financial consultations

Employee discount in Garney store

Job summary

Garney in Nashville seeks a full‑time receptionist/administrative assistant to support daily office operations. You will handle correspondence, data entry, and document preparation while coordinating meetings and ensuring confidentiality.

You’ll welcome visitors, assist with hospitality, and help manage office supplies and vendor relationships. A bilingual English/Spanish ability is preferred, with 3–5 years of relevant experience.

Qualifications

• 3-5 years minimum experience as a receptionist, administrative assistant, or in a related role
• Bilingual English/Spanish preferred
• Excellent verbal and written communication skills

Responsibilities

• Provide timely processing of correspondence including emails, packages, and mail
• Assist with administrative tasks such as document preparation and data entry
• Coordinate meetings and trainings, arrange conference rooms, support executives and staff
• Maintain confidentiality of sensitive information and documents
• Serve as Garney brand ambassador and provide customer service
• Assist guests with hospitality and information about offices and projects
• Answer calls and route inquiries; manage vendor relationships when applicable
• Manage regional license renewals
• Identify and address operational challenges to improve office efficiency
• Maintain a clean, organized office and manage supplies and equipment

Skills

Bilingual (Eng/Span)

Team player

Verbal & written communication

Education

High school diploma

Notary Public (or willing to obtain)

Job description

Garney in Nashville seeks a full‑time receptionist/administrative assistant to support daily office operations. You will handle correspondence, data entry, and document preparation while coordinating meetings and ensuring confidentiality.

You’ll welcome visitors, assist with hospitality, and help manage office supplies and vendor relationships. A bilingual English/Spanish ability is preferred, with 3–5 years of relevant experience.