On-Site Admin Coordinator | Office & Ops + Great Benefits

GHC; Nashville (TN); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health plans

Stock options

401(k) match

Weekly pay

Job summary

Garney is seeking an Administrative Coordinator to serve as the first point of contact and to ensure smooth office operations in Nashville. The role emphasizes reliable, polished service and attention to detail, supporting executives and visitors alike.

The position is non-remote, Monday–Friday, with responsibilities spanning correspondence processing, meetings coordination, data entry, and confidential document handling. A strong customer-service mindset is essential.

Qualifications

• High school diploma or equivalent
• 3-5 years minimum experience as receptionist/administrative assistant or related role
• Notary Public or willingness to obtain within 3 months of hire
• Excellent verbal and written communication skills

Responsibilities

• Provide timely processing of emails, packages, and mail
• Assist with document preparation, data entry, and basic accounting tasks
• Coordinate meetings/trainings, arrange conference rooms, and support executives
• Handle sensitive information with confidentiality and discretion
• Act as Garney brand ambassador, providing excellent customer service to visitors and staff
• Assist with inquiries and hospitality for guests, provide accurate information about offices and projects
• Answer calls and route to appropriate contacts; manage vendor relationships and contracts as needed
• Manage regional license renewals
• Identify operational challenges and improve office processes for efficiency
• Maintain a clean, organized office and manage supply inventory, equipment functionality, and staff communications

Skills

Customer service

Office administration

Data entry

Meetings coordination

Communication

Notary Public

Education

High school diploma or equivalent

Tools

Microsoft Office

Email/Calendar software

Job description

Garney is seeking an Administrative Coordinator to serve as the first point of contact and to ensure smooth office operations in Nashville. The role emphasizes reliable, polished service and attention to detail, supporting executives and visitors alike.

The position is non-remote, Monday–Friday, with responsibilities spanning correspondence processing, meetings coordination, data entry, and confidential document handling. A strong customer-service mindset is essential.