Bilingual Office & Mail Coordinator (In-Person)

COMMUNITY LAW GROUP PLLC; Nashville (TN); Sur place; USD 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Performance-Based Bonuses

Paid Time Off

Health insurance

Professional Growth

Employee Recognition

Team Culture

Positive Work Environment

Résumé du poste

Community Law Group, PLLC, known throughout Tennessee as “Abogados de la Comunidad,” is a bilingual, community-centered law firm in Nashville. We are seeking an Office Assistant – Mail to ensure documents are received, processed, organized, and distributed accurately and on time.

This role supports attorneys and staff with confidential information handling and general administrative tasks in an in-person Nashville office.

Qualifications

• Minimum of two years of professional work experience; experience managing incoming and outgoing mail or administrative duties is preferred.
• Bilingual in English and Spanish, reading/writing/speaking proficiently.
• High school diploma or equivalent.
• Excellent organizational skills and strong attention to detail.
• Proficiency in Microsoft Office 365 and comfort using online software.
• Ability to work independently, solve problems, prioritize tasks, and meet deadlines.
• Professional and friendly communication, service-oriented.
• Ability to handle confidential/sensitive information with integrity.
• Dependable, adaptable, and comfortable in a fast-paced environment.
• Commitment to teamwork and mission of the firm.

Responsabilités

• Receive, sort, date-stamp and distribute mail and documents.
• Prepare, process and send outgoing mail and packages on time.
• Maintain organized records and tracking logs for documents and mail.
• Scan, copy, upload, and route documents to relevant team members.
• Respond to internal requests for documents in a timely, professional manner.
• Assist with general administrative tasks: filing, faxing, data entry, note-taking.
• Update client and team records according to procedures.
• Support attorneys, paralegals, and staff with clerical tasks.
• Greet visitors professionally and direct them appropriately.
• Maintain confidentiality and meet deadlines.

Connaissances

Two years experience

Bilingual English/Spanish

Organizational skills

Attention to detail

Deadline oriented

Professional communication

Confidentiality

Team player

Formation

High school diploma or equivalent

Outils

Microsoft Office 365

Description du poste

Community Law Group, PLLC, known throughout Tennessee as “Abogados de la Comunidad,” is a bilingual, community-centered law firm in Nashville. We are seeking an Office Assistant – Mail to ensure documents are received, processed, organized, and distributed accurately and on time.

This role supports attorneys and staff with confidential information handling and general administrative tasks in an in-person Nashville office.