Bilingual Admin Assistant (Spanish/English) | Front Desk

Illinois Legal Aid Online; Chicago (IL); Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Generous benefits

Summer Fridays

Professional development

Job summary

Life Span is seeking an Administrative Assistant (Bilingual English/Spanish) to be the first point of contact in our Chicago Loop office. The role supports reception, client intake information, referrals, and daily office operations in a hybrid on-site setting.

The candidate will handle calls, coordinate visitors, manage supplies, and assist with onboarding, timesheets, and confidential records. A Bachelor’s degree and 4+ years of relevant experience are preferred.

Qualifications

• Four+ years of administrative, customer service, and organizational experience.
• Bilingual English/Spanish with written and spoken fluency.
• Ability to assist clients in crisis and follow directions.

Responsibilities

• Greet visitors and staff; answer and route calls; provide information and referrals.
• Manage office tasks: bookkeeping, filing, data entry, supplies; support staff communications.
• Assist with onboarding and timekeeping; participate in team meetings and trainings.

Skills

Bilingual English/Spanish

Customer service

Organizational skills

Telephone/Reception

Microsoft Office 365

Education

Bachelor’s Degree

Tools

Microsoft Teams

OneDrive

Word

Outlook

Foxit

Job description

Life Span is seeking an Administrative Assistant (Bilingual English/Spanish) to be the first point of contact in our Chicago Loop office. The role supports reception, client intake information, referrals, and daily office operations in a hybrid on-site setting.

The candidate will handle calls, coordinate visitors, manage supplies, and assist with onboarding, timesheets, and confidential records. A Bachelor’s degree and 4+ years of relevant experience are preferred.