Bilingual Admin Assistant – English/Spanish (Property Mgmt)

SustainableHR; Chicago (IL); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Paid Holidays

Professional Development Opportunities

Career Growth Opportunities

Job summary

SustainableHR is seeking a Bilingual Administrative Assistant to support the daily operations of a growing property management company in Chicago. The role serves as a key contact for tenants, owners, vendors, and staff, demanding superb organizational and communication skills in English and Spanish.

The ideal candidate has 1–3 years of admin experience, strong proficiency with Microsoft Office, and the ability to manage confidential information with attention to detail in a fast-paced

Qualifications

• Fluent in English and Spanish, both spoken and written.
• High school diploma or equivalent.
• 1–3 years in admin, office support, customer service, or property management.
• Strong verbal and written communication.
• Excellent organizational and time management abilities.
• Proficient in Microsoft Office Suite.
• Ability to handle confidential information professionally.
• Strong attention to detail and accuracy.

Responsibilities

• Answer and direct calls, emails, and inquiries in English and Spanish.
• Greet tenants, owners, vendors, and visitors professionally.
• Maintain organized electronic and paper filing systems.
• Prepare correspondence, notices, and reports.
• Assist with data entry, recordkeeping, and document management.
• Schedule appointments, meetings, inspections, and vendor services.
• Enter and update information within property management software systems.
• Assist with processing maintenance requests and coordinating service appointments.
• Track work orders and follow up with vendors and residents regarding service completion.
• Help prepare leasing packets, renewal notices, and resident communications.
• Maintain accurate records of tenant files, vendor contracts, and property documentation.

Skills

Bilingual English/Spanish

Strong communication

Organizational skills

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

SustainableHR is seeking a Bilingual Administrative Assistant to support the daily operations of a growing property management company in Chicago. The role serves as a key contact for tenants, owners, vendors, and staff, demanding superb organizational and communication skills in English and Spanish.

The ideal candidate has 1–3 years of admin experience, strong proficiency with Microsoft Office, and the ability to manage confidential information with attention to detail in a fast-paced