Bilingual Administrative Assistant - Hybrid (Spanish/English)

The Network; Chicago (IL); Hybride; USD 51 000 - 63 000; Plein temps

Avantages offerts par ce poste

Hybrid schedule

Up to one remote workday per week

Professional development opportunities

Résumé du poste

Life Span is seeking a bilingual Spanish-speaking Administrative Assistant for our Chicago Loop office. You will welcome clients, route calls, collect intake information, and support staff as part of a collaborative team in a hybrid-remote role based in Chicago, IL.

Responsibilities include managing supplies, maintaining records, data entry, and coordinating office operations to maintain a professional and welcoming environment. Evening/weekend work may be required occasionally.

Qualifications

• At least four years of administrative, customer service, and organizational experience.
• Bilingual English/Spanish communication with clients, visitors, and staff.
• Ability to work with clients in crisis and follow directions.
• Proficiency with Microsoft Office 365 and basic IT tools.

Responsabilités

• Screen, announce, and direct calls; welcome visitors and clients in the lobby.
• Assist with data entry, filing, mail, and office supply management.
• Prepare documents, interpret for clients and staff, and support staff communications.
• Schedule room usage, coordinate with IT and facilities, and assist with onboarding.
• Attend trainings and team meetings; support daily office operations.

Connaissances

Bilingual English/Spanish

Customer service

Office administration

Microsoft Office 365

Telephone skills

Formation

Bachelor’s degree

Outils

Microsoft Office 365

3CX phone system

Foxit

LegalServer

Teams

Description du poste

Life Span is seeking a bilingual Spanish-speaking Administrative Assistant for our Chicago Loop office. You will welcome clients, route calls, collect intake information, and support staff as part of a collaborative team in a hybrid-remote role based in Chicago, IL.

Responsibilities include managing supplies, maintaining records, data entry, and coordinating office operations to maintain a professional and welcoming environment. Evening/weekend work may be required occasionally.