2-Site Housing Administrative Assistant

The John Stewart Company; San Jose (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

Vacation leave

Sick leave

FSA (Health & Dependent Care)

Life AD&D Long Term Disability

Employee Assistance Program

Commuter benefit

AT&T/ClassPass discounts

Wellness Reimbursement

401(k) retirement match

Job summary

The John Stewart Company is seeking an Administrative Assistant to support daily operations at Calabazas Community Apartments and Kifer Senior Apartments, under the direction of the Property Manager. The role involves general admin tasks, scheduling, and interacting with residents and staff.

The ideal candidate has at least two years of administrative experience and strong MS Office skills, with excellent English communication and a professional, organized approach to work.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and communicate effectively in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Responsibilities

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.

Skills

MS Office Proficiency

English communication

Administrative experience

Organizational skills

Tools

Boston Post

Job description

The John Stewart Company is seeking an Administrative Assistant to support daily operations at Calabazas Community Apartments and Kifer Senior Apartments, under the direction of the Property Manager. The role involves general admin tasks, scheduling, and interacting with residents and staff.

The ideal candidate has at least two years of administrative experience and strong MS Office skills, with excellent English communication and a professional, organized approach to work.