Bilingual Admin Assistant — English/Spanish (San Diego)

Ultimate Staffing; San Diego (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Ultimate Staffing in San Diego, CA is seeking a bilingual Administrative Assistant to support daily office operations and deliver excellent service to internal teams and external clients. The ideal candidate is fluent in English and Spanish, highly organized, tech-savvy, and able to manage multiple priorities in a fast-paced environment.

The role offers $20.00+ per hour, a Monday–Friday schedule, and opportunities to develop skills in data entry, reporting, and coordination across departments.

Qualifications

• Bilingual in English and Spanish.
• Associate degree or equivalent administrative experience preferred.
• Minimum 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Responsibilities

• Serve as a primary point of contact by phone, email, and in person.
• Provide administrative support to management and departmental staff.
• Maintain accurate records, databases, and confidential files.
• Update data and documentation in multiple systems with a high level of accuracy.
• Schedule appointments, meetings, and follow-up communications.
• Track projects, tasks, and customer interactions to ensure timely completion.
• Prepare reports, spreadsheets, and other business documents.
• Communicate with internal departments and external partners to obtain information and resolve issues.
• Assist with document collection, processing, and record management.
• Support office operations and special projects as assigned.

Skills

Bilingual (English/Spanish)

Multitasking

Customer service

Verbal and written communication

Education

Associate degree or equivalent administrative experience

Tools

Microsoft Office Suite

Job description

Ultimate Staffing in San Diego, CA is seeking a bilingual Administrative Assistant to support daily office operations and deliver excellent service to internal teams and external clients. The ideal candidate is fluent in English and Spanish, highly organized, tech-savvy, and able to manage multiple priorities in a fast-paced environment.

The role offers $20.00+ per hour, a Monday–Friday schedule, and opportunities to develop skills in data entry, reporting, and coordination across departments.