Bilingual Administrative Assistant — Remote (English/Spanish)

UtiliSave LLC; United States; Remote; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off

Job summary

UtiliSave LLC is seeking a bilingual Administrative Assistant to support operations, client service, and leadership workflows. You will manage calendars, draft emails in English and Spanish, and keep drives and records organized to help the team hit deadlines.

Candidates must have 2+ years in admin/support roles and a Bachelor's degree; strong attention to detail, communication skills, and proficiency with Outlook, Excel, and Word are essential. This fully remote, US-based role offers EST hours.

Qualifications

• Full professional fluency in English and Spanish, written and spoken, is required.
• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role.
• Bachelor's degree required.
• Excellent written and verbal communication skills in both English and Spanish.
• Professional presence across phone, email, and video in both languages.
• Very strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered.
• Ability to work independently once expectations are clear and collaborate effectively when needed.
• Strong research, follow-through, and problem-solving skills.
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools.
• Fast to learn systems, strong with lists and task tracking, and motivated by clean execution.
• Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment is a plus.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Support day-to-day communication with internal and external stakeholders in English and Spanish in a prompt, professional manner.
• Translate and draft emails, documents, and other materials between English and Spanish as needed.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Skills

Fluency in English & Spanish

Excellent communication

Attention to detail

Multitasking / time management

Research & problem-solving

MS Outlook

MS Excel

MS Word

Fast learner

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

Job description

UtiliSave LLC is seeking a bilingual Administrative Assistant to support operations, client service, and leadership workflows. You will manage calendars, draft emails in English and Spanish, and keep drives and records organized to help the team hit deadlines.

Candidates must have 2+ years in admin/support roles and a Bachelor's degree; strong attention to detail, communication skills, and proficiency with Outlook, Excel, and Word are essential. This fully remote, US-based role offers EST hours.