Bilingual Admin Assistant

Ultimate Staffing Services; San Diego (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Ultimate Staffing in San Diego, CA is seeking a bilingual Administrative Assistant to support daily office operations and deliver excellent service to internal teams and external clients. The ideal candidate is fluent in English and Spanish, highly organized, tech-savvy, and able to manage multiple priorities in a fast-paced environment.

The role offers $20.00+ per hour, a Monday–Friday schedule, and opportunities to develop skills in data entry, reporting, and coordination across departments.

Qualifications

• Bilingual in English and Spanish.
• Associate degree or equivalent administrative experience preferred.
• Minimum 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Responsibilities

• Serve as a primary point of contact by phone, email, and in person.
• Provide administrative support to management and departmental staff.
• Maintain accurate records, databases, and confidential files.
• Update data and documentation in multiple systems with a high level of accuracy.
• Schedule appointments, meetings, and follow-up communications.
• Track projects, tasks, and customer interactions to ensure timely completion.
• Prepare reports, spreadsheets, and other business documents.
• Communicate with internal departments and external partners to obtain information and resolve issues.
• Assist with document collection, processing, and record management.
• Support office operations and special projects as assigned.

Skills

Bilingual (English/Spanish)

Multitasking

Customer service

Verbal and written communication

Education

Associate degree or equivalent administrative experience

Tools

Microsoft Office Suite

Job description

Bilingual Administrative Assistant

Location: San Diego, CA

Pay: $20.00+/hour

Schedule: Monday-Friday

Position Overview

We are seeking a professional and detail-oriented Bilingual Administrative Assistant to support daily office operations and provide exceptional customer service to internal teams and external clients. This role requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment.The ideal candidate is bilingual in English and Spanish, highly organized, tech-savvy, and comfortable communicating with individuals from diverse backgrounds.

Key Responsibilities

Serve as a primary point of contact by phone, email, and in personProvide administrative support to management and departmental staffMaintain accurate records, databases, and confidential filesUpdate data and documentation in multiple systems with a high level of accuracySchedule appointments, meetings, and follow-up communicationsTrack projects, tasks, and customer interactions to ensure timely completionPrepare reports, spreadsheets, and other business documentsCommunicate with internal departments and external partners to obtain information and resolve issuesAssist with document collection, processing, and record managementSupport office operations and special projects as assigned

Qualifications

Bilingual in English and Spanish preferredAssociate degree or equivalent administrative experience preferredMinimum 2 years of administrative, clerical, customer service, or office support experienceProficiency with Microsoft Office Suite, including Word, Excel, Outlook, and TeamsStrong data entry and computer skillsAbility to prioritize and manage multiple tasks simultaneouslyExcellent verbal and written communication skillsStrong attention to detail and organizational abilitiesProfessional, customer-focused approach with a positive attitude

Desired Skills

Experience working in a fast-paced office environmentStrong problem-solving and decision-making abilitiesAbility to work independently and collaboratively with cross-functional teamsExcellent time management and follow-throughComfortable learning new software systems and databasesAbility to maintain confidentiality and handle sensitive information

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.