Bilingual Administrative Assistant – Property Management

BURBANK HOUSING MANAGEMENT CORPORATION; Santa Rosa (CA); Sur place; USD 42 000 - 60 000; Plein temps

Résumé du poste

Burbank Housing Management Corporation in Santa Rosa, CA is seeking an Administrative Assistant to provide broad administrative support across departments. The role requires professionalism, confidentiality, and excellent English writing and verbal skills; bilingual English/Spanish preferred.

You will coordinate calendars, inspections, vendor relations, and staff communications, while maintaining strict data privacy.

Qualifications

• At least three years’ experience in general office administration or two years of relevant college coursework.
• Excellent verbal and written communication skills are required.
• Bilingual in English/Spanish preferred.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong organizational skills and attention to detail.
• Self-directed with time management and deadline-driven focus.
• Ability to work independently and in a fast-paced environment.
• Proficiency with Microsoft Office suite and Yardi Voyager.
• Familiarity with document management software.
• Experience coordinating calendars, meetings, and vendor communications.

Responsabilités

• Assist with administrative tasks including Vacancies and Maintenance Calendar.
• Coordinate site inspections with Compliance Department staff.
• Support Directors of Property Management on management-related issues.
• Schedule staff meetings and prepare agendas.
• Set up permissions for new employees on Rent Café, Voyager, Right Source, MIQ, and Yardi.
• Manage vendor accounts and review invoices.
• Coordinate after-hours calls and on-site messaging.
• Maintain Fire Alarm and Backflow testing documentation.
• Coordinate ordering of maintenance/janitorial gear.
• Provide access and training for Boostlingo or other language platforms.

Connaissances

Verbal communication

Written communication

Bilingual English/Spanish

Organizational skills

Confidentiality

Time management

Multitasking

Independent work

Professionalism

Outils

Microsoft Office

Yardi Voyager

Document management software

Boostlingo platform

Description du poste

Burbank Housing Management Corporation in Santa Rosa, CA is seeking an Administrative Assistant to provide broad administrative support across departments. The role requires professionalism, confidentiality, and excellent English writing and verbal skills; bilingual English/Spanish preferred.

You will coordinate calendars, inspections, vendor relations, and staff communications, while maintaining strict data privacy.