Bilingual Admin Assistant (English/Spanish) - In-Office

E&K Building Excellence; Omaha (NE); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

HSA/FSA options

Life and disability insurance

401(k) retirement savings plan

PTO and paid sick leave

Student loan repayment program

Volunteer time-off

Job summary

E&K Building Excellence is seeking a Bilingual Administrative Assistant to support the daily operations of our Gretna, Nebraska office. This fully in-office role interacts with employees, customers, vendors, and visitors and requires bilingual English/Spanish communication.

The ideal candidate stays organized, communicates well, and can handle multiple responsibilities across departments, including HR onboarding backup, contracts, and record maintenance.

Qualifications

• Bilingual in English and Spanish (written and verbal) required.
• Experience in administrative, receptionist, or office support preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Construction industry administrative experience preferred.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Skills

Bilingual English/Spanish

Communication skills

Organizational skills

Customer-service approach

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

E&K Building Excellence is seeking a Bilingual Administrative Assistant to support the daily operations of our Gretna, Nebraska office. This fully in-office role interacts with employees, customers, vendors, and visitors and requires bilingual English/Spanish communication.

The ideal candidate stays organized, communicates well, and can handle multiple responsibilities across departments, including HR onboarding backup, contracts, and record maintenance.