Administrative Assistant (bilingual)

E&K Companies, Inc.; Omaha (NE); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

HSA/FSA options

Life and disability insurance

401(k) retirement plan

PTO and paid sick leave

Student loan payback program

Volunteer time-off

Well-being programs

Job summary

E&K Companies, Inc. is seeking a Bilingual Administrative Assistant to support daily operations at our Gretna, Nebraska office. This in-office role interacts with employees, customers, vendors, and visitors and requires English/Spanish bilingual proficiency.

The ideal candidate communicates well, stays organized, and can handle multiple tasks across departments. Experience in construction-related administration is a plus, with responsibilities spanning general office duties, contracts, and

Qualifications

• Bilingual in English and Spanish required for written and verbal communication.
• Strong written and verbal communication skills essential.
• Excellent organization, attention to detail, and dependable follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Proficiency with Microsoft Outlook, Word, and Excel.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate mail and deliveries.
• Coordinate building maintenance and service needs for office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Provide bilingual English/Spanish assistance as needed.
• Support HR onboarding and new-hire orientations as backup.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Skills

Bilingual English/Spanish

Strong communication

Organized

Customer service mindset

Multi-tasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are seeking an organized, dependable, and professional Bilingual Administrative Assistant to support the daily operations of our E&K office located in Gretna, Nebraska. This position is fully in-office. This position interacts with employees, customers, vendors, and visitors and provides administrative support across multiple departments. The ideal candidate is bilingual in English and Spanish, communicates well, stays organized, and is comfortable handling a variety of responsibilities throughout the day.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Support all departments with filing, reporting, document preparation, scanning, data entry, and other administrative needs.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Qualifications

• Bilingual in English and Spanish in the written and verbal form is required.
• Previous administrative, receptionist, or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Professional and welcoming customer-service approach.
• Construction industry administrative experience preferred.
• Experience with document management, workflows, contracts, or construction-related processes is a plus.

Benefits

• medical, dental, and vision coverage
• HSA and FSA options
• company-paid life and disability insurance
• 401(k) retirement savings plan
• PTO and paid sick leave
• student loan payback program
• volunteer time-off
• additional programs designed to support the well-being of our employees and their families

Benefit eligibility and coverage are subject to plan terms and conditions.

Equal Employment Opportunity And ADA Statement

We are an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local law.

We are committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require a reasonable accommodation to participate in the hiring process, please contact Human Resources.