Administrative Assistant (bilingual)

E&K; Omaha (NE); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

HSA/FSA options

Life and disability insurance

401(k) retirement savings plan

PTO and paid sick leave

Student loan repayment program

Volunteer time-off

Job summary

E&K Building Excellence is seeking a Bilingual Administrative Assistant to support the daily operations of our Gretna, Nebraska office. This fully in-office role interacts with employees, customers, vendors, and visitors and requires bilingual English/Spanish communication.

The ideal candidate stays organized, communicates well, and can handle multiple responsibilities across departments, including HR onboarding backup, contracts, and record maintenance.

Qualifications

• Bilingual in English and Spanish (written and verbal) required.
• Experience in administrative, receptionist, or office support preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Construction industry administrative experience preferred.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Skills

Bilingual English/Spanish

Communication skills

Organizational skills

Customer-service approach

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

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Location: Omaha, NEBRASKA, US, 68137

Job Description: We are seeking an organized, dependable, and professional Bilingual Administrative Assistant to support the daily operations of our E&K office located in Gretna, Nebraska. This position is fully in-office. This position interacts with employees, customers, vendors, and visitors and provides administrative support across multiple departments. The ideal candidate is bilingual in English and Spanish, communicates well, stays organized, and is comfortable handling a variety of responsibilities throughout the day.

Responsibilities

• Answer and route incoming phone calls.
• Greet and assist employees, customers, vendors, and visitors.
• Receive, distribute, and coordinate incoming and outgoing mail and deliveries.
• Coordinate building maintenance and service needs for company office buildings.
• Order and maintain office, breakroom, and restroom supplies.
• Stock breakrooms and office supply areas and monitor inventory levels.
• Schedule meetings and maintain company calendars.
• Coordinate meals, refreshments, and meeting arrangements.
• Support all departments with filing, reporting, document preparation, scanning, data entry, and other administrative needs.
• Provide bilingual English/Spanish assistance as needed.
• Serve as backup for HR onboarding and new-hire orientations.
• Assist with contract management data entry, document organization, and record maintenance.
• Maintain organized records and protect confidential company and employee information.
• Assist with special projects and other administrative responsibilities.
• Perform all other duties as assigned.

Qualifications

• Bilingual in English and Spanish in the written and verbal form is required.
• Previous administrative, receptionist, or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to prioritize and handle multiple requests from different departments.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Professional and welcoming customer-service approach.
• Construction industry administrative experience preferred.
• Experience with document management, workflows, contracts, or construction-related processes is a plus.

Benefits:

We offer a competitive benefits package including medical, dental, and vision coverage; HSA and FSA options; company-paid life and disability insurance; 401(k) retirement savings plan; PTO and paid sick leave; student loan payback program; volunteer time-off; and additional programs designed to support the well-being of our employees and their families. Benefit eligibility and coverage are subject to plan terms and conditions.

Equal Employment Opportunity and ADA Statement:

We are an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local law.

We are committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require a reasonable accommodation to participate in the hiring process, please contact Human Resources.

Nearest Major Market: Omaha

Nearest Secondary Market: Council Bluffs