Bidding Specialist

Unimasters Conglomeration Inc.; San Juan (PR); On-site; USD 30,000 - 50,000; Full time

Job summary

A leading bidding compliance firm located in San Juan is seeking a detail-oriented Bid Compliance Specialist. The successful candidate will be responsible for ensuring compliance of bid submissions under government procurement regulations. Key qualifications include a Bachelor’s degree, 1-3 years of relevant experience, and proficiency in Microsoft Office. Candidates should possess strong analytical and documentation skills, effective communication in English and Filipino, and the ability to start immediately. This is a full-time position with an on-site requirement.

Qualifications

• At least 1–3 years of experience in bid preparation or compliance.
• Familiarity with government procurement platforms.
• Knowledge of business permitting processes and SEC documentation.

Responsibilities

• Review and interpret compliance requirements from bid documents.
• Ensure accurate and complete bid submissions.
• Coordinate with internal departments for necessary documents.
• Draft formal compliance-related correspondence.
• Maintain compliance templates and documentation.
• Monitor bid deadlines for timely submissions.

Skills

Attention to detail

Analytical skills

Documentation skills

Interpersonal skills

Proficiency in Microsoft Office

English communication

Filipino communication

Education

Bachelor’s Degree in any field

Tools

Microsoft Office (Word, Excel, Outlook)

Document management systems

Job description

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

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Job Description

We are seeking a detail-oriented and proactive Bid Compliance Specialist to join our team. This role is vital in ensuring that all bid and proposal submissions are fully compliant with client requirements, internal standards, and relevant legal and regulatory frameworks, particularly those involving government procurement.

• Review bid and tender documents (e.g., RFPs, RFQs, ITBs) to identify and interpret compliance requirements
• Ensure all bid submissions are accurate, complete, and compliant with procurement laws, client specifications, and internal policies
• Coordinate with internal departments (Legal, Finance, Technical) to collect necessary documents and certifications
• Draft and prepare formal business letters and compliance-related correspondence as needed
• Maintain and update compliance checklists, templates, and standardized documentation
• Assist with the preparation and renewal of business permits, SEC registrations, bank requirements, and bonding documentation
• Monitor bid deadlines and ensure timely and organized submission of all required documents
• Support the continuous improvement of internal compliance protocols and document control systems
• Stay informed on relevant laws and regulations, including RA 9184 and RA 12009, to ensure ongoing alignment
• Bachelor’s Degree in any field
• At least 1–3 years of experience in bid preparation, bid compliance, or contract management
• Familiarity with government procurement platforms (e.g., PhilGEPS), BAC guidelines, ISO standards, and applicable legal frameworks
• Knowledge of business permitting processes, SEC and bank documentation, and bonds is a strong advantage
• Working knowledge of RA 9184 and/or RA 12009 (Public Procurement Laws) is preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with document management systems
• Strong documentation, organizational, and analytical skills
• Effective interpersonal skills and proficiency in both English and Filipino communication
• Flexible and adaptable to assist in other administrative or compliance initiatives as needed
• Able to start immediately or with short notice