Administrative Specialist/Assistant

Talento Solutions Inc.; San Juan (PR); On-site; USD 30,000 - 45,000; Full time

Job summary

Talento Solutions Inc. is seeking an Administrative Assistant for their San Juan office. The role requires managing calls, maintaining records, scheduling meetings, and supporting daily office operations.

Ideal candidates will have a Bachelor's degree, 1-3 years of relevant experience, and proficiency in MS Office. Strong communication and organizational skills are essential to ensure efficient office functionality.

Qualifications

• 1-3 years of experience in an administrative or office support role (preferred).
• Professional, reliable, and able to work independently.

Responsibilities

• Answer and direct phone calls, emails, and visitors.
• Maintain files, records, and office documents.
• Prepare letters, reports, and basic presentations.
• Schedule appointments and meetings.
• Assist in data entry and record keeping.
• Support staff with administrative tasks.
• Manage office supplies and inventory.
• Handle incoming and outgoing correspondence.
• Ensure the office area is organized and efficient.

Skills

Proficiency in MS Office (Word, Excel, Outlook)

Good written and verbal communication skills

Strong organizational and time-management abilities

Attention to detail

Ability to multitask

Education

Bachelor’s degree in Business Administration, Management, Commerce, Arts, or related field

Job description

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

Job Description

The Administrative Assistant provides clerical and organizational support to ensure smooth daily office operations. The role involves handling documentation, communication, scheduling, and general office coordination.

Key Responsibilities

• Answer and direct phone calls, emails, and visitors
• Maintain files, records, and office documents
• Prepare letters, reports, and basic presentations
• Schedule appointments and meetings
• Assist in data entry and record keeping
• Support staff with administrative tasks
• Manage office supplies and inventory
• Handle incoming and outgoing correspondence
• Ensure the office area is organized and efficient

Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, Arts, or a related field
• 1–3 years of experience in an administrative or office support role (preferred)
• Proficiency in MS Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Strong organizational and time‑management abilities
• Attention to detail and ability to multitask
• Professional, reliable, and able to work independently