Benefits & Wellness Assistant

Gainor Staffing; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Job summary

Gainor Staffing is seeking a Benefits & Wellness Assistant to support employees in a prestigious law firm environment. You will manage health, retirement, and wellness program inquiries, guide enrollment, and ensure accurate records with HRIS tools like UKG and financial systems like Chrome River.

The role emphasizes data accuracy, confidentiality, and excellent communication in a fast-paced, hybrid setting. A bachelor’s degree and 1–2 years of benefits experience are preferred.

Qualifications

• Bachelor’s degree required.
• 1–2 years of benefits support, ideally in a professional services setting.
• Experience navigating HRIS platforms like UKG.
• Strong data organization and record-keeping.
• Proficient in Microsoft Office, especially Excel, Word, Outlook.
• Clear communication, time management, and ability to thrive in a fast-paced environment.
• Discretion with sensitive information.
• Detail-oriented, self-motivated, and flexible for overtime.

Responsibilities

• Support employees and families with questions about health, retirement and wellness programs.
• Coordinate annual enrollment and guide staff through the process.
• Prepare documentation for terminations, COBRA, and retirement transitions.
• Track eligibility for retirement plans and send reminders for enrollment and beneficiary updates.
• Process invoices and benefit-related transactions using Chrome River and UKG.
• Assist with leave of absence paperwork and track disability, FMLA, and other life events.
• Update payroll systems with benefit changes, contributions, and loan details.
• Enter wire transfers and support payroll-related benefit updates.
• Serve as a backup to the Senior Benefits Specialist.

Skills

Data organization

Time management

Communication

Discretion

Attention to detail

Overtime flexibility

Education

Bachelor’s degree

Tools

UKG HRIS

Chrome River

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

A prestigious law firm is seeking a Benefits & Wellness Assistant to support its dynamic and inclusive workplace. Known for its deep commitment to excellence, collaboration, and public service, the firm fosters a culture where professionals thrive and contribute meaningfully. This role offers the opportunity to enhance employee wellbeing within a high-performing environment that values innovation and long-term growth.

Who You Are

• You bring a bachelor’s degree
• You’ve spent 1–2 years supporting benefits, ideally in a professional services setting
• You’re comfortable navigating HRIS platforms like UKG or similar systems
• You have a knack for organizing data, managing records, and keeping things running smoothly
• You’re highly skilled in Microsoft Office, especially Excel, Word and Outlook
• You communicate clearly, manage your time well, and thrive in a fast-paced environment
• You handle sensitive information with discretion and professionalism
• You’re detail-oriented, self-motivated, and flexible when it comes to working overtime

What You’ll Do

• Support employees and their families with questions about health, retirement and wellness programs
• Help coordinate annual enrollment and guide staff through the process
• Prepare documentation for terminations, COBRA, and retirement transitions
• Track eligibility for retirement plans and send timely reminders for enrollment and beneficiary updates
• Process invoices and benefit-related transactions using Chrome River and UKG
• Assist with leave of absence paperwork and track disability, FMLA, and other life events
• Update payroll systems with benefit changes, contributions, and loan details
• Enter wire transfers and support payroll-related benefit updates
• Serve as a backup to the Senior Benefits Specialist

What Success Looks Like

• Employees feel informed and supported when navigating benefits and wellness offerings
• Enrollment periods run smoothly with minimal disruption or confusion
• Leave tracking and payroll updates are accurate and timely
• Wellness events are well-organized and positively received by staffCommunication with vendors and internal teams is clear and proactive
• Records and reports are maintained with precision and confidentiality

Salary Range

$65,000 – 70,000 annually, based on experience

Location

Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.