Aviation Scheduling Manager

Faith Technologies Inc; Olathe (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

Faith Technologies Inc. is seeking an Aviation Scheduling Manager to support the aviation department by coordinating flight schedules, travel plans, and related logistics.

The role requires strong organizational skills, meticulous attention to detail, and the ability to work independently. The position involves communicating with pilots, passengers, rental car companies, and airports, managing itineraries, and preparing invoices and reports using MS Outlook, Word, and Excel.

Qualifications

• Education: High School Diploma or GED.
• Experience: 1-3 years of administrative experience.
• Travel: 0-5%
• Work Schedule: schedule may vary and can include nights, weekends, and holidays.

Responsibilities

• Develops relationships with leaders and others that facilitates open dialogue and trust.
• Creates and adjusts flight schedule for highest efficiency
• Manages trip, passenger, and pertinent data for the aviation department
• Effectively communicates with pilots, passengers, rental car companies, and airports on a daily basis via phone, text, and email.
• Alerts travelers of expected delays and new departure times; confirms rental car deliveries; coordinates group travel plans and up-to-date itineraries.
• Works across multiple departments to meet the needs of the company.
• Maintains a professional relationship with outside vendors.
• Responsible for following up on all travel requests related to the company planes.
• Demonstrates strong verbal and written communication skills.
• Creates hotel and rental car reservations; allocates travel expenses; prepares invoices, reports, emails, word processing and spreadsheets; pays invoices in a timely manner.
• Schedules meetings, orders catering, office supplies, in-flight catering, or other services.

Skills

Time management

Prioritization

Attention to detail

MS Office (Outlook, Word, Excel)

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care.

The Aviation Scheduling Manager is responsible for providing assistance to the aviation department. Must be able to work independently, have strong time management skills, be able to prioritize tasks to meet deadlines and work with a high level of attention to detail. Must know how to operate Microsoft programs such as Outlook, Word, Excel.

Minimum Requirements

• Education: High School Diploma or GED
• Experience: 1-3 years of administrative experience
• Travel: 0-5%
• Work Schedule: Schedule may vary and can include, but is not limited to: nights, weekends, and holidays.

Key Responsibilities

• Develops relationships with leaders and others that facilitates open dialogue and trust.
• Creates and adjusts flight schedule for highest efficiency
• Manages trip, passenger, and pertinent data for the aviation department
• Effectively communicates with pilots, passengers, rental car companies, and airports on a daily basis via phone, text, and email.
• Including, but not limited to: alerts travelers of expected delays and new departure times, confirms rental car deliveries, coordinates group travel plans and ensures all parties have up-to-date itineraries.
• Works across multiple departments to meet the needs of the company.
• Maintains a professional relationship with outside vendors.
• Responsible for following up on all travel requests related to the company planes.
• Demonstrates strong verbal and written communication skills.
• Responsible for creating hotel and rental car reservations.
• Accurately allocates travel expenses.
• Prepares invoices, reports, emails, word processing and spreadsheets.
• Pays a variety of invoices in a timely manner.
• Schedules meetings, orders catering, office supplies, in-flight catering, or other services.
• Works evenings and weekends as needed.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled. Employment is contingent upon successfully passing a background and drug test.

Faith Technologies Incorporated (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today. With expertise across all our brands – Faith Technologies®, EnTech Solutions™ and Excellerate® – we are one connected company, bringing our partners’ visions to life to ensure a sustainable future.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish)