Project Coordinator

Faith Technologies Inc; Tulsa (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

Faith Technologies Inc. in Tulsa, OK, is seeking a Project Coordinator to support Project Managers and field staff. You will use MS Office daily and apply basic electrical/construction knowledge to keep projects organized and on schedule.

The role emphasizes accurate data entry, contract processing, billing, and strong customer service for vendors and teams. An entry-level background with growth potential is expected.

Qualifications

• Associate degree required.
• 3–6 months administrative experience.
• High School Diploma or GED required.
• 1–2 years administrative experience.
• Basic knowledge of electrical trade and/or construction preferred.
• Travel: None
• Work schedule: 7 AM–5 PM, Monday–Friday
• Overtime may be required.

Responsibilities

• Enter job information in the accounting system (open/close jobs, clear costs).
• Process contracts, claims, change orders, and monthly billings.
• Process final billings.
• Perform A/R collection calls for PM billings as needed.
• Assist with staffing construction projects.
• Obtain permits and other miscellaneous items.
• Prepare reports (job cost, weekly pending projects, monthly WIP, A/R, time cards).
• Type and compile documents (proposals, submittals).
• Provide excellent customer service to vendors, customers, and field employees.
• May be main contact for field inquiries depending on staffing.
• Assist General Superintendent with staffing coordination.
• Create and maintain large job folders/binders.
• Assist with reception and phones.
• Maintain conference/training room schedules.
• Coordinate training classes.
• Oversee special events (branch meetings, trainings, lunches).
• Coordinate reception/phone coverage as needed.
• Assist with employee relations as needed.
• Coordinate shop and deliveries inbound/outbound.
• Perform other related duties as required.

Skills

Administrative experience

Customer service

Scheduling

Education

Associate Degree

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And as “one of the Healthiest 100 Workplaces in America” is focused on the mind/body/soul of team members through our Culture of Care. The Project Coordinator provides overall assistance to the Project Manager(s) and field personnel. The ideal candidate must be proficient in the use of a PC and Microsoft Office Suite, and basic knowledge of electrical trade and/or construction is preferred.

MINIMUM REQUIREMENTS

• Education: Associate Degree
• Experience: 3 to 6 months of administrative experience
• Education: High School Diploma or GED
• Experience: 1 to 2 years of administrative experience
• Basic knowledge of the electrical trade and/or construction is preferred
• Travel: None
• Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday
• Overtime may be required

KEY RESPONSIBILITIES

• Enters job information in the accounting system (opens/closes jobs, clears committed costs).
• Processes contracts, claims, change orders, and monthly billings.
• Processes final billings.
• Completes A/R collection calls for Project Managers billings, as needed.
• Provides assistance with the general staffing of construction projects.
• Obtains permits and other miscellaneous items.
• Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
• Types and compiles miscellaneous documents (i.e., proposals, submittals).
• Provides excellent customer service to vendors, customers (internal and external), and field employees.
• May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch.
• May assist General Superintendent with staffing coordination.
• Creates and maintains large job folders/job binders.
• Assists with reception and phones.
• Maintains the schedule of conference and training rooms, if applicable.
• Assists in the coordination of training classes.
• Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
• Coordinates reception/phone coverage as needed.
• Assists with employee relations, as needed.
• Assists with the coordination of shop and deliveries incoming and outgoing.
• Performs other related duties as required and assigned.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package. If you’re ready to learn more about your career with FTI,

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

FAITH TECHNOLOGIES, INC. is an Equal Opportunity Employer - veterans/disabled.

Employment is contingent upon successfully passing a background and drug test.

Faith Technologies Incorporated (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today.

With expertise across all our brands - Faith Technologies, EnTech Solutions and Excellerate - we are one connected company, bringing our partners’ visions to life to ensure a sustainable future.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish).