Aviation Scheduling Manager

All Aviation Jobs; Olathe (KS); On-site; USD 45,000 - 68,000; Full time

Job summary

Faith Technologies, Inc. is seeking an Aviation Scheduling Manager to support the aviation department with independent work, strong time management, and meticulous attention to detail.

The role requires proficiency with Microsoft Outlook, Word and Excel, and the ability to adapt to a dynamic travel environment. You’ll develop flight schedules, manage trip and passenger data, coordinate with pilots and vendors, and ensure up-to-date itineraries.

Qualifications

• Education: High School Diploma or GED.
• Experience: 1-3 years of administrative experience.
• Travel: 0-5%.
• Work schedule: may include nights, weekends, and holidays.

Responsibilities

• Develops relationships with leaders to facilitate open dialogue and trust.
• Creates and adjusts flight schedules for efficiency.
• Manages trip, passenger, and pertinent data for the aviation department.
• Communicates with pilots, passengers, rental car companies, and airports daily via phone, text, and email.
• Maintains professional relationships with outside vendors.
• Allocates travel expenses and prepares invoices, emails, and reports.
• Schedules meetings and handles catering and office supplies.

Skills

Time management

Prioritization

Detail oriented

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And as “one of the Healthiest 100 Workplaces in America” is focused on the mind/body/soul of team members through our Culture of Care.

The Aviation Scheduling Manager is responsible for providing assistance to the aviation department. Must be able to work independently, have strong time management skills, be able to prioritize tasks to meet deadlines and work with a high level of attention to detail. Must know how to operate Microsoft programs such as Outlook, Word, Excel.

Minimum Requirements

• Education: High School Diploma or GED
• Experience: 1-3 years of administrative experience
• Travel: 0-5%
• Work Schedule: Schedule may vary and can include, but is not limited to: nights, weekends, and holidays.

Key Responsibilities

• Develops relationships with leaders and others that facilitates open dialogue and trust.
• Creates and adjusts flight schedule for highest efficiency
• Manages trip, passenger, and pertinent data for the aviation department
• Effectively communicates with pilots, passengers, rental car companies, and airports on a daily basis via phone, text, and email. Including, but not limited to: alerts travelers of expected delays and new departure times, confirms rental car deliveries, coordinates group travel plans and ensures all parties have up-to-date itineraries.
• Works across multiple departments to meet the needs of the company.
• Maintains a professional relationship with outside vendors.
• Responsible for following up on all travel requests related to the company planes.
• Demonstrates strong verbal and written communication skills.
• Responsible for creating hotel and rental car reservations.
• Accurately allocates travel expenses.
• Prepares invoices, reports, emails, word processing and spreadsheets.
• Pays a variety of invoices in a timely manner.
• Schedules meetings, orders catering, office supplies, in-flight catering, or other services.
• Works evenings and weekends as needed.
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future.

Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success.

FTI is a “merit to the core” organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits Are The Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled.

Employment is contingent upon successfully passing a background and drug test