Aviation Executive Assistant to Senior Leaders

Garmin Ltd.; Olathe (KS); On-site; USD 65,000 - 90,000; Full time

Job summary

Garmin Ltd. is seeking a full-time Executive Assistant for the Aviation division, onsite at Garmin's U.S. headquarters in the Greater Kansas City area.

You will provide high-level administrative support to senior aviation executives, ensure efficient executive operations and coordinate complex schedules. Key duties include calendar management, travel arrangements, expense review, preparation of presentation materials, and handling confidential information with discretion.

Qualifications

• High School Diploma or GED plus 5+ years administrative support experience.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Committed to delivering high-quality customer service and confidentiality.
• Detail-oriented with strong prioritization and multitasking abilities.
• Typing at least 60 wpm with accuracy.
• Excellent proofreading skills.
• Ability to collaborate effectively with all levels of the organization.

Responsibilities

• Provide high-level administrative support to Aviation executives.
• Coordinate executives' schedules and prioritize critical needs.
• Screen calls, redirect inquiries, and schedule department meetings.
• Coordinate customer and supplier visits and travel arrangements.
• Manage travel requests and related logistical support for aviation.
• Review expense reports for accuracy and completeness.
• Prepare and organize materials for presentations to internal/external audiences.
• Lead special projects to support Garmin's aviation product development.

Skills

Communication

Attention to detail

Time management

Discretion/confidentiality

Multitasking

Education

High School Diploma or GED

Associate's or Bachelor's Degree (desired)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Garmin Ltd. is seeking a full-time Executive Assistant for the Aviation division, onsite at Garmin's U.S. headquarters in the Greater Kansas City area.

You will provide high-level administrative support to senior aviation executives, ensure efficient executive operations and coordinate complex schedules. Key duties include calendar management, travel arrangements, expense review, preparation of presentation materials, and handling confidential information with discretion.