Executive Administrative Assistant - Aviation

Garmin Ltd.; Olathe (KS); On-site; USD 65,000 - 90,000; Full time

Job summary

Garmin Ltd. is seeking a full-time Executive Assistant for the Aviation division, onsite at Garmin's U.S. headquarters in the Greater Kansas City area.

You will provide high-level administrative support to senior aviation executives, ensure efficient executive operations and coordinate complex schedules. Key duties include calendar management, travel arrangements, expense review, preparation of presentation materials, and handling confidential information with discretion.

Qualifications

• High School Diploma or GED plus 5+ years administrative support experience.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Committed to delivering high-quality customer service and confidentiality.
• Detail-oriented with strong prioritization and multitasking abilities.
• Typing at least 60 wpm with accuracy.
• Excellent proofreading skills.
• Ability to collaborate effectively with all levels of the organization.

Responsibilities

• Provide high-level administrative support to Aviation executives.
• Coordinate executives' schedules and prioritize critical needs.
• Screen calls, redirect inquiries, and schedule department meetings.
• Coordinate customer and supplier visits and travel arrangements.
• Manage travel requests and related logistical support for aviation.
• Review expense reports for accuracy and completeness.
• Prepare and organize materials for presentations to internal/external audiences.
• Lead special projects to support Garmin's aviation product development.

Skills

Communication

Attention to detail

Time management

Discretion/confidentiality

Multitasking

Education

High School Diploma or GED

Associate's or Bachelor's Degree (desired)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

We are seeking a full-time Executive Assistant in our Aviation division onsite at Garmin's U.S. headquarters in the Greater Kansas City area. In this role, you will be responsible for providing high-level administrative support to senior aviation executives, ensuring efficient operation and coordination at the executive level.

Essential Functions

• Provide administrative support for Aviation executive leadership
• Coordinate Executive's schedules ensuring that the most critical needs are addressed both inside and outside of the company
• Handle screening and redirecting calls and scheduling of department meetings
• Coordinate customer and supplier visits
• Manage all aviation segment related travel requests including making travel arrangements and other activities including any logistical support which may be required
• Review segment related expense reports for accuracy and completeness
• Prepare and organize materials needed for presentations to internal and external audiences
• Manage and perform special projects as warranted to support Garmin's product development process for the aviation segment, which may include research and documentation of information and may involve little or no oversight from the Vice President or other aviation management
• Compose, coordinate, organize and file materials which may include highly confidential information related to associates, products, processes, customers, and business
• Maintain and communicate organizational changes through organizational chart maintenance for the aviation segment

Basic Qualifications

• High School Diploma, GED, or equivalent AND a minimum of 5 years of administrative support experience
• Proficiency in Microsoft Office tools including Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Dedicated to providing quality customer service
• Maintain company information in strictest confidence
• Detail-oriented with the ability to prioritize and manage multiple tasks
• Ability to type 60 wpm with accuracy
• Excellent proofreading skills
• Ability to work comfortably with people at all levels of the organization

Desired Qualifications

• Associate or Bachelor's Degree
• Experience supporting executives in an aviation or electronics related industry

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits