Executive Administrative Assistant - Aviation

Garmin; Olathe (KS); On-site; USD 80,000 - 105,000; Full time

Job summary

Garmin International is seeking a full-time Executive Assistant in the Aviation division to provide high-level administrative support at our U.S. headquarters in the Greater Kansas City area.

The role includes coordinating executives' schedules, arranging travel, managing confidential information, preparing presentations, and supporting special projects to aid Garmin's aviation product development. Strong communication, multitasking, and discretion are essential.

Qualifications

• High School Diploma, GED, or equivalent and 5+ years of administrative support experience.
• MS Office proficiency: Word, Excel, PowerPoint.
• Excellent written and verbal communication; confidentiality.
• Detail-oriented with ability to prioritize and manage multiple tasks; 60 wpm typing; proofreading; work with all levels.

Responsibilities

• Provide administrative support for Aviation executive leadership.
• Coordinate Executive schedules and ensure critical needs are addressed.
• Screen calls and schedule department meetings.
• Coordinate customer and supplier visits.
• Manage travel requests and logistics for aviation segment.
• Review expense reports for accuracy and completeness.
• Prepare materials for presentations to internal and external audiences.
• Perform special projects to support Garmin's aviation product development.
• Maintain organizational changes through updates to the aviation segment chart.

Skills

Communication skills

Detail-oriented

Multitasking

Typing speed

Proofreading

Customer service

Education

High School Diploma

Associate or Bachelor's Degree

Tools

Microsoft Office

Job description

Overview

We are seeking a full-time Executive Assistant in our Aviation division onsite at Garmin's U.S. headquarters in the Greater Kansas City area. In this role, you will be responsible for providing high-level administrative support to senior aviation executives, ensuring efficient operation and coordination at the executive level.

Essential Functions

• Provide administrative support for Aviation executive leadership


• Coordinate Executive's schedules ensuring that the most critical needs are addressed both inside and outside of the company


• Handle screening and redirecting calls and scheduling of department meetings


• Coordinate customer and supplier visits


• Manage all aviation segment related travel requests including making travel arrangements and other activities including any logistical support which may be required


• Review segment related expense reports for accuracy and completeness


• Prepare and organize materials needed for presentations to internal and external audiences


• Manage and perform special projects as warranted to support Garmin's product development process for the aviation segment, which may include research and documentation of information and may involve little or no oversight from the Vice President or other aviation management


• Compose, coordinate, organize and file materials which may include highly confidential information related to associates, products, processes, customers, and business


• Maintain and communicate organizational changes through organizational chart maintenance for the aviation segment

Basic Qualifications

• High School Diploma, GED, or equivalent AND a minimum of 5 years of administrative support experience


• Proficiency in Microsoft Office tools including Word, Excel, and PowerPoint


• Excellent written and verbal communication skills


• Dedicated to providing quality customer service


• Maintain company information in strictest confidence


• Detail-oriented with the ability to prioritize and manage multiple tasks


• Ability to type 60 wpm with accuracy


• Excellent proofreading skills


• Ability to work comfortably with people at all levels of the organization

Desired Qualifications

• Associate or Bachelor's Degree


• Experience supporting executives in an aviation or electronics related industry

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits