Aviation Administrative Assistant — Bilingual (Spanish/English)

ABM industries; Virginia; On-site; USD 27,000 - 38,000; Full time

Job summary

ABM Industries seeks an Aviation Administrative Assistant to provide comprehensive support to the Aviation team. This role coordinates documentation, schedules, and clerical tasks, ensuring smooth day-to-day operations and compliance with TSA and airport rules. Bilingual English/Spanish is preferred.

Responsibilities include onboarding, badging, and coordinating with airport authorities, airlines, and vendors, while maintaining office supplies and supporting travel and expense reporting.

Qualifications

• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities.
• Bilingual in Spanish and English is preferred.
• Strong organizational and communication skills required.

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Organizational skills

Communication skills

Administrative experience

Education

Associate degree

Tools

Microsoft Office Suite

Job description

ABM Industries seeks an Aviation Administrative Assistant to provide comprehensive support to the Aviation team. This role coordinates documentation, schedules, and clerical tasks, ensuring smooth day-to-day operations and compliance with TSA and airport rules. Bilingual English/Spanish is preferred.

Responsibilities include onboarding, badging, and coordinating with airport authorities, airlines, and vendors, while maintaining office supplies and supporting travel and expense reporting.