Administrative Assistant

ABM industries; Virginia (MN); On-site; USD 30,000 - 34,000; Full time

Job summary

ABM Industries is seeking an Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team, coordinating documentation, meetings, and travel arrangements as needed. This role requires strong organization, bilingual Spanish-English abilities, and the ability to handle confidential information while ensuring TSA and airport compliance.

The position offers a full-time schedule with standard business hours and the opportunity to work within a collaborative

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Spanish/English bilingual

Organizational skills

Microsoft Office

Security badge eligibility (SIDA)

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

ABM Industries is seeking a detail-oriented and proactive Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.

Compensation: $23.50 per hour pay rate (U.S. Dollars)

The pay listed is the salaried range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management

Schedule: Monday - Friday from 8:30AM - 5:00PM EST

Key Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Requirements and Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with workforce management or work order systems is a plus.
• Ability to obtain and maintain an airport-issued security badge (SIDA clearance).
• Ability to handle confidential information with discretion.