Aviation Admin & Operations Specialist (Bilingual)

ABM industries; Virginia (MN); On-site; USD 30,000 - 34,000; Full time

Job summary

ABM Industries is seeking an Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team, coordinating documentation, meetings, and travel arrangements as needed. This role requires strong organization, bilingual Spanish-English abilities, and the ability to handle confidential information while ensuring TSA and airport compliance.

The position offers a full-time schedule with standard business hours and the opportunity to work within a collaborative

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Spanish/English bilingual

Organizational skills

Microsoft Office

Security badge eligibility (SIDA)

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

ABM Industries is seeking an Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team, coordinating documentation, meetings, and travel arrangements as needed. This role requires strong organization, bilingual Spanish-English abilities, and the ability to handle confidential information while ensuring TSA and airport compliance.

The position offers a full-time schedule with standard business hours and the opportunity to work within a collaborative