Administrative Assistant

ABM Industries; Virginia; On-site; USD 27,000 - 38,000; Full time

Job summary

ABM Industries seeks an Aviation Administrative Assistant to provide comprehensive support to the Aviation team. This role coordinates documentation, schedules, and clerical tasks, ensuring smooth day-to-day operations and compliance with TSA and airport rules. Bilingual English/Spanish is preferred.

Responsibilities include onboarding, badging, and coordinating with airport authorities, airlines, and vendors, while maintaining office supplies and supporting travel and expense reporting.

Qualifications

• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities.
• Bilingual in Spanish and English is preferred.
• Strong organizational and communication skills required.

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Organizational skills

Communication skills

Administrative experience

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Overview

ABM Industries is seeking a detail-oriented and proactive Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.

Compensation: $23.50 per hour pay rate (U.S. Dollars)

The pay listed is the salaried range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Schedule: Monday - Friday from 8:30AM - 5:00PM EST

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with workforce management or work order systems is a plus.
• Ability to obtain and maintain an airport-issued security badge (SIDA clearance).
• Ability to handle confidential information with discretion.