Administrative Assistant

ABM industries; Moorestown Township (NJ); On-site; USD 26,000 - 37,000; Full time

Job summary

ABM Industries is seeking an Administrative Assistant to support daily office operations in Moorestown, NJ. The role requires coordinating with security, managing emails, and assisting with clearance processes to maintain smooth site access.

The ideal candidate will be bilingual in Spanish and English, detail-oriented, and able to multitask in a fast-paced environment. Typical shift is Monday through Friday from 11am to 7:30pm.

Qualifications

• Proven administrative experience in office environments.
• Fluency in Spanish and English.
• Strong organizational and communication skills.
• Willingness to travel to other sites.

Responsibilities

• Coordinate with security to update and badge employees.
• Conduct inspections as required.
• Fluency in both Spanish and English for effective communication.
• Manage and respond to emails promptly.
• Communicate with security to grant employees access through door readers.
• Submit clearance applications to the Facility Security Officer and schedule interviews.

Skills

Bilingual (Spanish/English)

Job description

ABM Industries is seeking a qualified Administrative Assistant. The core function of the Administrative Assistant ensures the efficient and smooth day-to-day operation of our office.

Shift : Monday - Friday, 11am to 7:30pm

Pay: $23.00 per hour.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Responsibilities

• Coordinate with security to update and badge employees.
• Conduct inspections as required.
• Fluency in both Spanish and English for effective communication.
• Manage and respond to emails promptly.
• Communicate with security to grant employees access through door readers.
• Assist in submitting Clearance Applications to the Facility Security Officer (FSO) and facilitate the process for obtaining or updating secret clearances. Schedule interviews.

Requirements

• Proven experience as an administrative assistant.
• Proficiency in both Spanish and English languages.
• Strong organizational and communication skills.
• Ability to multitask and prioritize tasks effectively.
• Understanding of security protocols and procedures is a plus.
• Willing to travel to other sites as required.