Aviation Admin & HR Specialist — Flexible Schedule

Inland Deicing Services, LLC; Seattle (WA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health, dental and life insurance

401(k) with company match

Employee Assistance Program

Employee discounts

Competitive wages

Flexible schedule

Career advancement and mentorship

On the job training

Referral bonuses

Job summary

The Administrative Assistant at Inland Group of Companies will provide professional support to managers and supervisors, handling calls, scheduling, and confidential information with accuracy. The role includes onboarding tasks, payroll, and vendor coordination in a fast-paced aviation environment.

Applicants should have a high school diploma, strong communication skills, and proficiency with Workday and Microsoft Office.

Qualifications

• Workday experience required.
• Excellent verbal and written communication with all departments.
• Ability to maintain accuracy, meet deadlines, and stay organized.

Responsibilities

• Answer phone calls, take messages, and respond to routine and non-routine questions.
• Coordinate supplies and the new-hire process including interviews and I-9 verification.
• Maintain employee records, payroll data, timecards, and billing inquiries.
• Create and process vendor forms, purchase orders, and invoices for approval.

Skills

Verbal communication

Written communication

Customer service

Detail-oriented

Time management

Education

High school diploma or equivalent

Advanced degree a plus

Tools

Workday

Microsoft Office

Job description

The Administrative Assistant at Inland Group of Companies will provide professional support to managers and supervisors, handling calls, scheduling, and confidential information with accuracy. The role includes onboarding tasks, payroll, and vendor coordination in a fast-paced aviation environment.

Applicants should have a high school diploma, strong communication skills, and proficiency with Workday and Microsoft Office.